ShootCalOpen web app

Terms of Service

Last updated: July 25, 2026

These terms govern your use of ShootCal, the calendar and studio manager for photographers, across its iPhone, iPad, Mac, Apple Watch, and web apps (the “Service”). By downloading, accessing, or using the Service, you agree to these terms. If you do not agree, please do not use the Service.

1. The Service

ShootCal helps you schedule and manage photography sessions by connecting to the Google Calendar account you choose. Your calendar events and Google contacts remain in your Google account. Optional web features — including the availability feed, online booking, contract e-signing, professional invoicing, and manual-payment records — store the records you create on our infrastructure so clients can book, sign, view invoices, and report payments, as described in our Privacy Policy.

2. License

Subject to these terms, you are granted a personal, non-exclusive, non-transferable, revocable license to use the Service for your own personal or business scheduling. You may not copy, modify, reverse-engineer, resell, or redistribute the Service, except as permitted by applicable law.

3. Your Accounts & Responsibilities

  • You are responsible for maintaining the security of your Google and Apple accounts and for all activity that occurs through them while using the Service.
  • You are responsible for the accuracy of the events, client details, messages, invoices, payment records, and reports you create or send using the Service.
  • You are responsible for verifying that a manual payment actually arrived before confirming it, and for correcting mistakes with the available reversal or void tools.
  • You agree to use the Service only for lawful purposes and not to use it to send spam, harass others, or violate the rights of any third party.

    • 4. Third-Party Services

    The Service relies on third-party platforms including Google (Calendar, Sign-In, Contacts, Tasks, Gmail sending, and Drive) and Apple (iCloud, MapKit), and — only if you use the relevant optional feature — Anthropic (Claude) or Stripe. Your use of those platforms is governed by their own terms and privacy policies. We are not responsible for the availability, accuracy, or actions of those third-party services. Card payments are processed through the photographer’s connected Stripe account and remain subject to Stripe’s terms, fees, and dispute procedures. Details of what data each receives are in our Privacy Policy.

    5. Invoicing, Payments, Refunds & Sales Tax

    ShootCal’s invoicing feature is a convenience for creating USD invoices, accepting card payments through the photographer’s connected Stripe account, recording manual payments such as Zelle, Cash App, Venmo, check, cash, or another method you configure, and keeping a cash-basis payment and refund history. ShootCal adds no payment or platform fee to Stripe invoice payments; Stripe’s standard processing fees and terms still apply. ShootCal does not receive or store full card or bank credentials. You must not put credentials, passwords, access codes, or other secrets into free-text payment instructions, references, or notes.

  • A client’s report that a manual payment was sent is unverified and does not reduce the invoice balance or enter the cash-received report until you confirm receipt. Stripe-confirmed card payments are recorded automatically.
  • You are responsible for confirming manual payments, entering accurate amounts and dates, safeguarding the instructions you publish, and resolving disputes, refunds, returned checks, transfer errors, or chargebacks with your client and payment provider.
  • An issued invoice is immutable. Corrections use a void-and-replace workflow. Drafts may be deleted; an issued invoice may be voided, and a void invoice may be permanently deleted only when ShootCal confirms it has no payment, refund, client-report, Stripe, booking, or uncertain-delivery history.
  • The optional sales-tax calculation uses the label and rate you enter and, in this version, applies to the entire invoice. You are solely responsible for determining whether and what is taxable, using the correct jurisdiction and rate, and registering, collecting, reporting, and remitting tax as required by law.
  • The cash-basis reports include confirmed ShootCal card and manual payments and their partial or full refunds or reversals by effective date. They do not track expenses, reconcile financial accounts, calculate profit or taxable income, prepare tax filings, or replace complete books and records.

    • ShootCal is not accounting, tax, financial, or legal advice and is not a substitute for complete books and records. There is no automatic Wave or QuickBooks connection. Use ShootCal’s CSV exports with appropriate accounting software such as Wave or QuickBooks, and consult a qualified professional when your business requires complete bookkeeping or more complex accounting.

    6. Fees

    The ShootCal scheduling and studio-management app is free of charge. ShootCal Galleries is an optional separate service with Free, Plus, and Pro plans; current plan prices, storage limits, and print-store commissions are disclosed on the Galleries pricing page before you incur them. Donations are voluntary and non-refundable. We reserve the right to introduce other optional paid features in the future; if we do, any charges will be clearly disclosed before you incur them.

    7. Intellectual Property

    The Service, including its software, design, name, and logo, is owned by Ryan Smith / Ryan Smith Photography and is protected by intellectual-property laws. Your content and data remain yours; these terms grant us no ownership of your calendar events, contacts, or client information.

    8. Disclaimer of Warranties

    The Service is provided “as is” and “as available,” without warranties of any kind, whether express or implied, including fitness for a particular purpose and non-infringement. We do not warrant that the Service will be uninterrupted, error-free, or that it will prevent scheduling conflicts, missed events, or data loss. You are responsible for keeping your own backups and for verifying important bookings.

    9. Limitation of Liability

    To the maximum extent permitted by law, ShootCal and its developer shall not be liable for any indirect, incidental, special, consequential, or punitive damages, or for any loss of data, bookings, revenue, or profits, arising out of or related to your use of the Service.

    10. Changes to the Service or Terms

    We may update, suspend, or discontinue any part of the Service, and we may revise these terms from time to time. Material changes will be reflected by updating the “Last updated” date above. Your continued use of the Service after changes take effect constitutes acceptance of the revised terms.

    11. Governing Law

    These terms are governed by the laws of the State of South Carolina, USA, without regard to its conflict-of-laws principles.

    12. Contact

    Questions about these terms? Contact Ryan Smith at support@shootcal.com.