Terms of Service

Last updated: October 30, 2026

These terms govern your use of ShootCal, the calendar and studio manager for photographers, across its web, Mac, iPhone, iPad, Apple Watch, and Android apps (the “Service”). By downloading, accessing, or using the Service, you agree to these terms. If you do not agree, please do not use the Service.

1. The Service

ShootCal stores your appointments, clients, tasks, shared settings, booking requests, contracts, invoices, and payment records on its infrastructure so you can manage your studio and clients can book, sign, view invoices, and report payments. Connecting Google or Microsoft is optional and lets you choose a connected calendar for an appointment’s schedule copy, with external busy-time checks. Appointments can remain in ShootCal only. That calendar copy is not a backup of your client records or paperwork. Data handling is described in our Privacy Policy.

2. License

Subject to these terms, you are granted a personal, non-exclusive, non-transferable, revocable license to use the Service for your own personal or business scheduling. You may not copy, modify, reverse-engineer, resell, or redistribute the Service, except as permitted by applicable law.

3. Your Accounts & Responsibilities

• You are responsible for maintaining the security of your ShootCal account and any Google, Microsoft, or Apple accounts you use with the Service, and for activity that occurs through them while using the Service.
• You are responsible for the accuracy of the events, client details, messages, invoices, payment records, and reports you create or send using the Service.
• You are responsible for verifying that a manual payment actually arrived before confirming it, and for correcting mistakes with the available reversal or void tools.
• You agree to use the Service only for lawful purposes and not to use it to send spam, harass others, or violate the rights of any third party.

Photography websites, galleries, and clean content

ShootCal websites and galleries are for sharing photography, delivering photos and videos to clients, and presenting photography businesses and related creative work. Keep published content clean, respectful, and safe for work. These rules apply to images, videos, page text, captions, titles, links, and other content you upload or publish.

You must not publish foul language or profanity, obscene or sexually explicit content, threats, harassment, bullying, hate speech, or content intended to humiliate or abuse another person. You must not publish private or intimate material without consent, infringe another person’s rights, or use a website or gallery to promote illegal activity. A joke or parody is still subject to these rules; we consider its context when reviewing a report.

We will remove or disable access to content we determine violates these rules. Depending on the circumstances, we may ask you to correct it, take a website or gallery offline, or suspend or terminate an account, with or without notice. Report a concern with the page or gallery URL to support@shootcal.com. The Galleries and Websites acceptable-use terms also apply to hosted websites and galleries.

We may use automated tools, including AI, to review published websites and their public content for possible violations. When an automated check flags a website, we may take it offline and notify the account owner. Automated checks can make mistakes. If you believe a decision is incorrect, contact support@shootcal.com to request a review.

4. Third-Party Services

The Service uses third-party platforms for the relevant features, including optional Google integrations (Calendar, Sign-In, contact or task imports, Gmail sending for existing accounts, and Drive), optional Microsoft calendar integration, Apple (iCloud, MapKit), SMTP2GO (ShootCal transactional email), and Stripe for card payments. Your use of those platforms is governed by their own terms and privacy policies. We are not responsible for the availability, accuracy, or actions of those third-party services. Card payments are processed through the photographer’s connected Stripe account and remain subject to Stripe’s terms, fees, and dispute procedures. Details of optional AI features, their providers, and what data each third-party service receives are in our Privacy Policy.

5. Invoicing, Payments, Refunds & Sales Tax

ShootCal’s invoicing feature is a convenience for creating USD invoices, accepting card payments through the photographer’s connected Stripe account, recording manual payments such as Zelle, Cash App, Venmo, check, cash, or another method you configure, and keeping a cash-basis payment and refund history. ShootCal adds no payment or platform fee to Stripe invoice payments; Stripe’s standard processing fees and terms still apply. ShootCal does not receive or store full card or bank credentials. You must not put credentials, passwords, access codes, or other secrets into free-text payment instructions, references, or notes.

• A client’s report that a manual payment was sent is unverified and does not reduce the invoice balance or enter the cash-received report until you confirm receipt. Stripe-confirmed card payments are recorded automatically.
• You are responsible for confirming manual payments, entering accurate amounts and dates, safeguarding the instructions you publish, and resolving disputes, refunds, returned checks, transfer errors, or chargebacks with your client and payment provider.
• An issued invoice is immutable. Corrections use a void-and-replace workflow. Drafts may be deleted; an issued invoice may be voided, and a void invoice may be permanently deleted only when ShootCal confirms it has no payment, refund, client-report, Stripe, booking, or uncertain-delivery history.
• The optional sales-tax calculation uses the label and rate you enter and, in this version, applies to the entire invoice. You are solely responsible for determining whether and what is taxable, using the correct jurisdiction and rate, and registering, collecting, reporting, and remitting tax as required by law.
• The cash-basis reports include confirmed ShootCal card and manual payments, their partial or full refunds or reversals by effective date, and recorded business expenses. They do not reconcile financial accounts, calculate taxable income, prepare tax filings, or replace complete books and records.

ShootCal is not accounting, tax, financial, or legal advice and is not a substitute for complete books and records. There is no automatic Wave or QuickBooks connection. Use ShootCal’s CSV exports with appropriate accounting software such as Wave or QuickBooks, and consult a qualified professional when your business requires complete bookkeeping or more complex accounting.

6. Fees

The ShootCal scheduling and studio-management app is free of charge. ShootCal Galleries is an optional separate service with Free, Basic, Plus, and Pro plans; current plan prices, storage limits, and print-store commissions are disclosed on the Galleries pricing page before you incur them. Donations are voluntary and non-refundable. We reserve the right to introduce other optional paid features in the future; if we do, any charges will be clearly disclosed before you incur them.

7. Intellectual Property

The Service, including its software, design, name, and logo, is owned by Ryan Smith / Ryan Smith Photography and is protected by intellectual-property laws. Your content and data remain yours; these terms grant us no ownership of your calendar events, contacts, or client information.

8. Disclaimer of Warranties

The Service is provided “as is” and “as available,” without warranties of any kind, whether express or implied, including fitness for a particular purpose and non-infringement. We do not warrant that the Service will be uninterrupted, error-free, or that it will prevent scheduling conflicts, missed events, or data loss. You are responsible for keeping your own backups and for verifying important bookings.

9. Limitation of Liability

To the maximum extent permitted by law, ShootCal and its developer shall not be liable for any indirect, incidental, special, consequential, or punitive damages, or for any loss of data, bookings, revenue, or profits, arising out of or related to your use of the Service.

10. Changes to the Service or Terms

We may update, suspend, or discontinue any part of the Service, and we may revise these terms from time to time. Material changes will be reflected by updating the “Last updated” date above. Your continued use of the Service after changes take effect constitutes acceptance of the revised terms.

11. Governing Law

These terms are governed by the laws of the State of South Carolina, USA, without regard to its conflict-of-laws principles.

12. Contact

Questions about these terms? Contact Ryan Smith at support@shootcal.com.